Design, production, installation, maintenance and dismantling of the temporary exhibition ‘Restless youth: 70 years of growing up in Europe’

Description

  1. Section I
    1. Name and addresses
      European Parliament, Directorate-General for Communication, Directorate for Relations with the Citizens, House of European History
      rue Wiertz 60
      Brussels
      1047
      Belgium
      E-mail: hehtenders@ep.europa.eu
    2. Joint procurement
    3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2838
      Additional information can be obtained from the abovementioned addressto the abovementioned address
    4. Type of the contracting authority:
      European institution/agency or international organisation
    5. Main activity:
      General public services
  2. Section II
    1. Scope of the procurement:
      1. Title:

        Design, production, installation, maintenance and dismantling of the temporary exhibition ‘Restless youth: 70 years of growing up in Europe’.


        Reference number: COMM/DG/AWD/2017/772.
      2. Main CPV code:
        92521100
      3. Type of contract:
        Works
      4. Short description:

        European Parliament has decided to issue this invitation to tender for the design, the production, the installation, the maintenance and the dismantling of the temporary exhibition ‘Restless youth: 70 years of growing up in Europe’ at the House of European History in Brussels.


      5. Estimated total value:
        Value excluding VAT: 1 100 000.00 EUR
      6. Information about lots:
        This contract is divided into lots: no
    2. Description
      1. Title:
      2. Additional CPV code(s):
        79930000, 45212313, 31500000, 39100000, 44523200, 32322000, 72212520, 30200000, 32320000, 32340000, 79822500, 92110000
      3. Place of performance:
        Main site or place of performance:

        Contractors" premises and Brussels — House of European History.


      4. Description of the procurement:

        The invitation to tender aims at establishing a works contract for the design, the production, the installation, the maintenance and the dismantling of the temporary exhibition ‘Restless youth: 70 years of growing up in Europe’ at the House of European History in Brussels. Those services/works include:

        1. design of the temporary exhibition;

        2. fit-out of the existing spaces, production, delivery and installation of partition walls, furniture, showcases, display bases and mounting supports for objects including handling and installation of the objects, graphics and scenographic elements;

        3. supply and installation of the lighting equipment, audiovisual and multimedia hardware and all other necessary technical installations, including exhibition control system, bearing in mind the reuse of parts of the existing lighting system (‘Medialon’) and grids fixed to the ceiling;

        4. development and implementation of all the audiovisual and multimedia software;

        5. maintenance of the temporary exhibition in good operating level and consequently minimisation of downtime, including occasional change of objects in showcases;

        6. dismantling, sorting and disposal of the temporary exhibition;

        7. content, image, footage, and music research and acquisition, including necessary rights, for exhibition, online and print use;

        8. placing a palisade.


      5. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:

      7. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 29
        This contract is subject to renewal: no
      8. Information about the limits on the number of candidates to be invited:
      9. Information about variants:
        Variants will be accepted: no
      10. Information about options:
        Options: no
      11. Information about electronic catalogues:

      12. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
  3. Section III
    1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
        List and brief description of conditions:

        The tenderer is required to fulfil at least 1 of the following conditions:

        (a) be enrolled in a relevant professional or trade register, except for international organisations;

        (b) (for services) hold a particular authorisation proving that it is authorised to perform the contract in its country of establishment or be a member of a specific professional organisation.


      2. Economic and financial standing:
        Minimum level(s) of standards possibly required:

        Tenderers should have appropriate professional risk indemnity insurance in place, in particular against risks and damage relating to performance of the contract which is required by the relevant legislation.

        Tenderers must demonstrate a minimum average turnover of 1 000 000 EUR over the last 3 financial years for which accounts have been closed in the area covered by the contract.


      3. Technical and professional ability:
        Minimum level(s) of standards possibly required:

        At least 8 years of experience in the design of exhibitions of similar nature and complexity as the one described in this tendering procedure.

        Design of at least 4 exhibitions of which:

        — at least 2 of min 500 m2,

        — at least 2 with a total production value of at least 750 000 EUR,

        — at least 3 dealing with museum objects,

        — at least 1 with an innovative use of culture (film, music, fashion, art, television) in the context of a museum narrative,

        — at least 2 must be completed and should have reached at least the level of final acceptance. These projects should not be finished later than 5 years ago.

        At least 8 years of experience in the technical development, the production and the installation of exhibitions of similar nature and complexity of this tendering procedure.

        Production and installation of at least 3 exhibitions completed within the last 8 years:

        — of at least 500 m2 exhibition space,

        — of a value of at least 750 000 EUR,

        — for which project management was done,

        — for which AV software (video, multimedia, interactives) were developed,

        — at least 2 exhibition for which the museum conservation-grade showcases and furniture was produced,

        — for which the integration and installation of the museum equipment (incl. light, AV, multimedia, museum furniture, etc.) was carried out.

        Senior designer:

        — with appropriate qualifications,

        — with at least 10 years of relevant experience,

        — having the capacity to work in English.

        Project manager:

        — appropriate qualifications,

        — with at least 10 years of relevant experience in this field with at least 3 proven exhibition projects of a size and complexity similar to that described in this tendering procedure in the last 8 years,

        — having the capacity to work in English.

        Interpretive planner:

        — with appropriate qualifications,

        — with at least 5 years of relevant experience,

        — having the capacity to work in English.

        Audiovisual software/media director:

        — with appropriate qualifications,

        — with at least 10 years of relevant experience in audiovisual and multimedia production incl. scripting, filming, editing,

        — having the capacity to work in English.

        Graphic art expert:

        — with appropriate qualifications,

        — with at least 5 years of relevant experience in graphic design,

        — having the capacity to work in English.

        Works coordinator/manager:

        — with appropriate qualifications,

        — 10 years of relevant experience in this field with at least 3 proven exhibition projects of a size and complexity similar to that described in this tendering procedure in the last 8 years,

        — having the capacity to work in English.

        Exhibit mounting support expert:

        — with appropriate qualifications,

        — with at least 10 years of relevant experience in development of mounting supports,

        — having the capacity to work in English.

        Art handler:

        — with appropriate qualifications,

        — with at least 6 years of relevant experience in art handling in the area relevant to the contract,

        — having the capacity to work in English.

        Audiovisual hardware expert:

        — with appropriate qualifications,

        — with at least 10 years of relevant experience in integration of equipment in exhibitions,

        — having the capacity to work in English.


      4. Information about reserved contracts:
    2. Conditions related to the contract:
      1. Information about a particular profession:
        Contract performance conditions:

        See draft contract.


      2. Information about staff responsible for the performance of the contract:
        Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
  4. Section IV
  5. Description:
    1. Type of procedure:
      Open procedure
    2. Information about a framework agreement or a dynamic purchasing system:
    3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
    4. Information about negotiation:
    5. Information about electronic auction:
    6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
  6. Administrative information:
    1. Previous publication concerning this procedure:
    2. Time limit for receipt of tenders or requests to participate:
      Date: 2017-09-14
      Local time: 17:00
    3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
    4. Languages in which tenders or requests to participate may be submitted:
      BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV
    5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
    6. Conditions for opening of tenders:
      Date: 2017-09-21
      Local time: 10:00
      Place:

      See conditions.


      Information about authorised persons and opening procedure:

      See conditions.


  1. Information about recurrence
    This is a recurrent procurement: no
  2. Information about electronic workflows
  3. Additional information

    See conditions.


  4. Procedures for review
    1. Review body
      General Court of the Court of Justice of the European Union
      Luxembourg
      2925
      Luxembourg
      Contact person: 2925
      Telephone: +352 4303-1
      E-mail: GeneralCourt.Registry@curia.europa.eu
      Fax: +352 4303-2600
    2. Body responsible for mediation procedures

    3. Review procedure
      Precise information on deadline(s) for review procedures:

      Please contact the body responsible for appeals for information concerning the deadline(s) for lodging appeals.


    4. Service from which information about the review procedure may be obtained

      Please contact the body responsible for appeals for information concerning the deadline(s) for lodging appeals.


      General Court of the Court of Justice of the European Union
      Luxembourg
      2925
      Luxembourg
      Contact person: 2925
      Telephone: +352 4303-1
      E-mail: GeneralCourt.Registry@curia.europa.eu
      Fax: +352 4303-2600
  5. Date of dispatch of this notice
    2017-08-02

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