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Provision of strategic communications, editorial support, graphical, digital and events-related communications services (№4146745)

23 nov

Number: 4146745

Country: Belgium

Source: TED

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Publication date


23-11-2017

Description


  1. Section I
    1. Name and addresses
      Shift2Rail Joint Undertaking
      avenue de la Toison d"Or 56–60
      Brussels
      1060
      Belgium
      E-mail: [email protected]
    2. Type of the contracting authority:
      European institution/agency or international organisation
    3. Main activity:
      Other activity: Railway research and development.
  2. Section II
    1. Scope of the procurement:
      1. Title:

        Provision of strategic communications, editorial support, graphical, digital and events-related communications services.


        Reference number: S2R.17.OP.01.
      2. Main CPV code:
        79822500, 79822500, 79900000, 79952000, 72415000
      3. Type of contract:
        Services
      4. Short description:

        The work required under this lot involves the strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the S2R Joint Undertaking. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services in question, and innovative ways of approaching its target groups.


      5. Information about lots:
        This contract is divided into lots: yes
      6. Total value of the procurement:
        Value excluding VAT: 1 000 000.00 EUR
    2. Description
      1. Title:

        Strategic communications, editorial and graphic design


      2. Additional CPV code(s):
        79822500
      3. Place of performance:
      4. Description of the procurement:

        The work required under this lot involves the strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the S2R Joint Undertaking. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services in question, and innovative ways of approaching its target groups.


      5. Award criteria:
        Quality criterion - Name: Organisational aspects / Weighting: 20
        Quality criterion - Name: Consistency of the proposal in respect of the services requested / Weighting: 25
        Quality criterion - Name: Analysis of the case study per lot / Weighting: 30
        Quality criterion - Name: Quality assurance of contract management / Weighting: 25
        Price - Weighting: 40 %
      6. Information about options:
        Options: no
      7. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
      9. Title:

        Digital communications


      10. Additional CPV code(s):
        79900000
      11. Place of performance:
      12. Description of the procurement:

        The work required under this lot involves the strategic conception of digital communication strategies, electronic and Web-based material, audiovisual products and mobile applications. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services described below and innovative ways of approaching its target audiences. The future contractor will be required to animate the Twitter platform and LinkedIn pages regularly.


      13. Award criteria:
        Quality criterion - Name: Organisational aspects / Weighting: 20
        Quality criterion - Name: Consistency of the proposal in respect of the services requested / Weighting: 25
        Quality criterion - Name: Analysis of the case study per lot / Weighting: 30
        Quality criterion - Name: Quality assurance of contract management / Weighting: 25
        Price - Weighting: 40 %
      14. Information about options:
        Options: no
      15. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      16. Additional information:
      17. Title:

        Event communications


      18. Additional CPV code(s):
        79952000
      19. Place of performance:
      20. Description of the procurement:

        This lot aims to provide the S2R Joint Undertaking with support with regard to the planning and preparation of event organisation. Events may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events, such as webinars and social media chats. A list of all events at which S2R Joint Undertaking has a presence are available on the S2R Joint Undertaking website: www.shift2rail.org


      21. Award criteria:
        Quality criterion - Name: Organisational aspects / Weighting: 20
        Quality criterion - Name: Consistency of the proposal in respect of the services requested / Weighting: 25
        Quality criterion - Name: Analysis of the case study per lot / Weighting: 30
        Quality criterion - Name: Quality assurance of contract management / Weighting: 25
        Price - Weighting: 40 %
      22. Information about options:
        Options: no
      23. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      24. Additional information:
      25. Title:

        Website hosting and website maintenance and content management


      26. Additional CPV code(s):
        72415000
      27. Place of performance:
      28. Description of the procurement:

        The S2R Joint Undertaking"s public website is the main communications tool and prime source of information for the stakeholders that the S2R Joint Undertaking aims to reach. In addition to the website, the S2R Joint Undertaking also has an intranet running also on WordPress, which is accessible only to S2R Joint Undertaking staff. This lot covers the services pertaining to online content management, website hosting services and website maintenance services.


      29. Award criteria:
        Quality criterion - Name: Quality of the hosting service / Weighting: 70
        Quality criterion - Name: Facilities for secure administration / Weighting: 30
        Price - Weighting: 40 %
      30. Information about options:
        Options: no
      31. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      32. Additional information:
  3. Section IV
    1. Description:
      1. Type of procedure:
        Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
      3. Information about electronic auction:
      4. Information about the Government Procurement Agreement (GPA):
        The procurement is covered by the Government Procurement Agreement: no
    2. Administrative information:
      1. Previous publication concerning this procedure:
        Notice number in the OJ S: 2017/S 024-040960
      2. Information about termination of dynamic purchasing system:
      3. Information about termination of call for competition in the form of a prior information notice:
  4. Section V
    1. Lot No: 1
      Title:

      Strategic communications, editorial and graphic design


    2. Award of contract
      1. Date of conclusion of the contract: 2017-06-30
      2. Information about tenders:
        Number of tenders received: 13
        Number of tenders received from tenderers from other EU Member States: 13
        Number of tenders received from tenderers from non-EU Member States: 0
        The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
        20 Seconds to Midnight
        rue de l"Industrie 11
        Brussels
        1000
        Belgium
        The contractor is an SME: no
      4. Information on value of the contract/lot (excluding VAT):

        Total value of the contract/lot: 300 000.00 EUR
      5. Information about subcontracting:

        Proportion: 22
        Lot No: 2
        Title:

        Digital communications


      6. Award of contract
        1. Date of conclusion of the contract: 2017-06-30
        2. Information about tenders:
          Number of tenders received: 8
          Number of tenders received from tenderers from other EU Member States: 8
          Number of tenders received from tenderers from non-EU Member States: 0
          The contract has been awarded to a group of economic operators: yes
        3. Name and address of the contractor:
          20 Seconds to Midnight
          rue de l"Industrie 11
          Brussels
          1000
          Belgium
          The contractor is an SME: no
        4. Information on value of the contract/lot (excluding VAT):

          Total value of the contract/lot: 200 000.00 EUR
        5. Information about subcontracting:

          Proportion: 34
          Lot No: 3
          Title:

          Event communications


        6. Award of contract
          1. Date of conclusion of the contract: 2017-09-07
          2. Information about tenders:
            Number of tenders received: 9
            Number of tenders received from tenderers from other EU Member States: 9
            Number of tenders received from tenderers from non-EU Member States: 0
            The contract has been awarded to a group of economic operators: no
          3. Name and address of the contractor:
            Ecorys Brussels N.V.
            rue Belliard 12
            Brussels
            1040
            Belgium
            The contractor is an SME: no
          4. Information on value of the contract/lot (excluding VAT):

            Total value of the contract/lot: 500 000.00 EUR
          5. Information about subcontracting:

            Lot No: 4
            Title:

            Web hosting and maintenance


      7. Section VI
        1. Additional information

          Lot 4: abandon the procurement procedure due to a considerable reduction of scope for S2R JU Web hosting and website maintenance needs.


        2. Procedures for review
          1. Review body
            General Court
            rue du Fort Niedergrünewald
            Luxembourg
            2925
            Luxembourg
            Telephone: +352 4303-1
            E-mail: [email protected]
            Fax: +352 4303-2100
          2. Body responsible for mediation procedures

          3. Service from which information about the review procedure may be obtained

            If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time limit for launching an action for annulment or of opening a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in Section VI.4.1.



        3. Date of dispatch of this notice
          2017-11-13